• This policy document is given to all new recruits within the first month of their employment.
  • Until a new member of staff has acknowledged and understood this policy, they are not allowed unsupervised access to customer data.
  • Annual Data Security refresher training is delivered by Indemnity Insurance Brokers LLC to all existing staff to maintain their awareness.
  • Employment references and appropriate vetting are obtained for all new recruits prior to being allowed unsupervised access to any customer data.
  • Access into office premises is allowed only through pre-configured access cards, which are allocated specific for each staff. System maintains the log of entry and exit using the access card control points.
  • All visitors are attended to in reception area or meeting rooms. No unauthorized personnel are allowed without staff supervision in main work area.
  • Staff will follow a clear desk policy and no client related documents or information is left unattended on the desks.
  • All confidential paper waste is appropriately disposed using paper shredder.