This policy document is given to all new recruits within the first month of their employment.
Until a new member of staff has acknowledged and understood this policy, they are not allowed unsupervised access to customer data.
Annual Data Security refresher training is delivered by Indemnity Insurance Brokers LLC to all existing staff to maintain their awareness.
Employment references and appropriate vetting are obtained for all new recruits prior to being allowed unsupervised access to any customer data.
Access into office premises is allowed only through pre-configured access cards, which are allocated specific for each staff. System maintains the log of entry and exit using the access card control points.
All visitors are attended to in reception area or meeting rooms. No unauthorized personnel are allowed without staff supervision in main work area.
Staff will follow a clear desk policy and no client related documents or information is left unattended on the desks.
All confidential paper waste is appropriately disposed using paper shredder.